how to ask someone to cover your shift email example

When you need to ask a coworker to cover your shift, it’s essential to be professional and clear in your email request. Here’s an example email:

Subject: Request for Shift Coverage on [Date/Time]

Dear [Coworker’s Name],

I hope this email finds you well. I am writing to request your assistance with covering my upcoming shift on [Date] from [Start Time] to [End Time] at [Location/Department]. Unfortunately, due to [brief explanation of the reason, such as a personal commitment or an unexpected event], I am unable to fulfill my scheduled shift.

I understand that requesting shift coverage is an inconvenience, and I genuinely appreciate your help in this matter. Your support will ensure that our team continues to run smoothly and maintain the level of service our customers expect.

If you are available and willing to cover my shift, please let me know as soon as possible. If you have any questions or concerns about the shift or need additional information, please don’t hesitate to reach out to me, and I will do my best to assist you.

If you are unable to cover this shift, I kindly request that you inform me at your earliest convenience so that I can explore other options for shift coverage.

Again, I apologize for any inconvenience this may cause and thank you in advance for your understanding and cooperation.

Thank you for your prompt attention to this matter.


[Your Name] [Your Contact Information]

This email is polite, provides a clear explanation for the request, and offers appreciation for the coworker’s help. It also encourages open communication by inviting questions or concerns and specifies the need for a timely response.

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